How to make payments to vendors and creditors

How to make payments to vendors and creditors

Firstly we will click on tasks option in the menu and than will further select payments.

After clicking on payments the following screen will appear.

Here we will select the vendor ID from the look up button. than we will give check no. for the outstanding payments.

Than will give date on till which the payment is to be made.if the payment is done within the date the discount is given and if the payment is not done within the date the discount is not given.

Than we will enter the quantity, item, description of the item and unit price, here the amount will appear.

Than we will save by pressing alt + s. 

Purchase order process

Purchase order process

To maintain purchase order, open peachtree and follow the following process.

When we will click on purchase order,the following screen will appear

when this screen will appear,we will enter vender ID and purchase order information here.

To maintain these records very firstly we should have vendor record.and to maintain vendor records click on maintain and than further click on vendors like as following.

After clicking on vendors the following screen will appear.here we will enter the vendors information.

After it the next step is to maintain the inventory items.

To maintain the inventory items click on maintain and than further click on inventory items.

After clicking on inventory items the following screen will appear.

Here we will give the desired information of the inventory.

Now we will go purchase order menu and complete the process.

The information which is required for the purchase order process is completed and now data can be entered about the purchase order. here we can enter date, quantity, item, unit price, amount, purchase order number.

After giving the required information select the task option from the task menu and select the purchase inventory option.

After clicking purchase inventory the following screen will appear.

Here, enter vendor ID, date, invoive no. and the other required information about the inventory received.

Maintaining Customer Prospectus

Maintaining  Customer Prospectus

Steps:

First of all you need to start Peach tree accounting software, and load your company.

  Now click on maintain button in the menu. You will find Customer Prospectus in the menu.

When we will click on Customer/prospectus a new window will appear.

      This is the window where you can enter the all data degrading your customer.  In main heading you will write the customer ID # and his name, or his Business name.

 General:

  In contact type the contact number of your customer.

  Select an address where to send bill from drop down menu.

  Type the address of customer’s business place in Address bars.

  Type the name of city, state and zip code of the area where business of customer is situated.

  Type the country name.

  Type the sales tax if it is different from others then write it or other wise regular sales tax will be enter here.

  In Customer type write the type of customer, weather he is retailer, or wholesaler.

  In telephone number 1 and 2 type his landline numbers.

  His fax number will be entering here in fax bar.

  Email address and website address will be entering in specific areas.

Sales default:

First bar under this tab is sales Rep; here you will enter the sales receipt number for that specific

customer.

In general Leaguer  Sales Acct select one sale account from your charts of accounts, for this customer by

clicking blue magnify glass in front of the bar.

Open P.O no # is place where you will write the purchase order number for this customer.

Select the one of Delivery Company to deliver goods to customer by clicking drop down menu in ship via

heading.

If you are online store or reselling goods then you will type your resale number for that customer here in

resale .

A producer charge different prices to different customer. Maintain your own price levels and charge it to

different customers as you want to charge.

Select a payment term from small arrow that applies on different customers. By default it wills 2%10 net

30.

When goods are delivering select the method of taking sign or delivery report from customer. Select the

one of the methods from options. It may be by Form or by Email.

Payment default:

This column contains all the information of the person who is going to pay for the products.

Customer fields:

 In this  tab Custom Fields the headings which we see on the left side , these headings can be changed

according to our requirement. And maximum 5 headings can be written. These heading s can be changed

from Default information.

History:

                                                                                      

 This Column shows the transaction which occurred in past.

Customers default information

To maintain customers default information we will follow the following procedure.

We will click on maintain option and select default information and than customers option.

The following screen will appear.

Payment terms are those terms in which the customer must make payment and which are decided by the both parties sales representator and customer.

By clicking on GL sales account the following screen will appear.

GL sales account requires information about the account of sales which can be select by clicking on lookup button.

By clicking on Account aging the following screen will appear.

Account aging means the number of days in which the customer makes payment. The number of days which are decided in 1 column these are the initial days if the customer does not make payment in these days and he make in other days which are decided in 2 , 3 column than the probability of bad debts increases.

By clicking on custom field the following screen will appear.

We can enter or delete the current information about the current customer through custom field.

By clicking on Finance charges the following screen will appear.

These are the charges which are charged to the customer when the payment is not made on time.

By clicking on pay method the following screen will appear.

Pay method requires information about the method in which the customer must make payment.

                         

       How to maintain a chart of account

Firstly open a new Peachtree software.

With the help of Peachtree we are able to maintain the chart of account.

when this screen will appear we will select file option on the left top and the following options will appear.

here we will select option of chart of accounts and the following will apear.

here we will enter a account id to create a new chart off account.

here we will give the description of the account 

here we will select the account type.

this is look up button which helps us to find an account.

this is delete option used to delete an account in case of mistake or any other problem.

this option is to save a chart of account.

                                          

Select the beginning balance of our existing company.

                       

                             

this window shows all balance of chart of account

Opening a folder in peach tree software

First we will open peachtree software and this window will appear

After this we will select “set up a new company” for setting up a new company.

After clicking on that following window will appear

This is a introductory window which will guide us through the new company setup phase. It informs us that what info will be required further for setting up a new company. We will select next option to move further.

After selecting the next option the following window will appear

Here we will give out basic information specially our company’s name. after providing our basic information we will click on next option.

When we will click on next option the following window will appear

In the chart of accounts there are five options on the screen. The first option is “set up a new retail, service, construction , manufacturing or distributing company, using a simplified chart of accounts”. this option is for setting up a new retail, service, construction, manufacturing or distributing company by using simplified chart of accounts. Than the second option is “set up a new company using an extensive chart of accounts from one of many sample companies”. This option means to set up a new company using extensive chart off accounts. Than the third option is “copy settings from an existing Peachtree accounting company”. This option means to copy settings from an existing Peachtree accounting company which already exists and is already available. than the forth option is “convert a company from another accounting program”. this option means convert a company from another accounting program. than the fifth option is “build your own company”. this option means to create a new company account.

 Here we will select one chart of account because peach tree provides several charts of accounts. and we will select the option of “build your own company” for building up our own company.

After selecting that option the following window will appear

.

Here we have to choose a accounting method. There are two types of accounting methods. One is accrual and the other is cash.we will choose accrual accounting method

After selecting that option the following window will appear

Her we have to choose accounting period. Here are two types of accounting periods.1 is 12 monthly accounting period and 2 is accounting periods that do not match the calendar months. here we will choose 12 monthly accounting periods because we are using 12 month accounting period.

After clicking on that option the following window will appear which means our company account is ready.

opening a file in microsoft word

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again.

From the File menu, click Open:

The Open dialogue box appears, and looks like the image below:

The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out.

The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us.

But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want.

To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures:

You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects: